How to Build Your Ultimate Productivity System

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The whole point of a productivity system is to get your life in order and free up valuable brain space. No one wants to be spending tons of time organising emails or searching for a book quote that they forgot to highlight.

There are broadly three levels of building an ultimate productivity system: keeping your life in order, capturing new info, and creating a system around it. You can stop at layer one or use all three. I cover it all in more detail in this video, including suggestions for apps that I like to use daily.

00:00 Intro
01:37 Ron: keep your life in order
01:37 Calendar
04:21 Email
06:12 To-do list
09:06 File management
10:32 Hermoine: capture new information
11:09 Kindle
11:47 Read-it-later app
14:53 Readwise
15:59 Capture app
17:04 Dumbledore: create a system
17:07 Building a Second Brain

LINKS MENTIONED:
Check out the Dumbledore Level with my Building a Second Brain video –

Grab your own Essentiali planner –
If you have a suggestion for a future video, submit it here. If we use your concept, we’ll send you $100 –

MY FREE ONLINE COURSES:
Productivity Masterclass – Principles and Tools to Boost Your Productivity –

How to Study for Exams – An Evidence-Based Masterclass –
YouTube for Beginners – Everything You Need To Know To Start –

MY CREATOR COURSES
Check out my free 7 day email course on how to become a part-time YouTuber:
Creatorpreneur – My flagship course for scaling up your creative side-hustle →
Camera Confidence – My self-paced course on how to improve your creativity, career, or communication skills →

MY FAVOURITE GEAR
My YouTube Camera Gear –
My Keyboard – Wireless Coral mechanical keyboard (Cherry Blue) –
My favourite iPad Screen Protector – Paperlike –
My Desk Accessories + Todo List – Ugmonk –

Check out my weekly podcast, Deep Dive – – It’s also available on all podcast platforms, including Spotify, Apple Podcasts etc.

MY FAVOURITE TOOLS
VidIQ – How I optimise my YouTube videos –
Shortform – The BEST summaries of books –
Readwise – How I remember what I read –
Epidemic Sound – Where I get my music (amazing for YouTubers) –

MY KEY LINKS
My website / blog –
Twitter –
Instagram –

WHO AM I:
I’m Ali, a YouTuber, podcaster, soon-to-be author and ex-Doctor working in London, UK. I make videos that explore the strategies and tools that help us live happier, healthier and more productive lives. I also have a weekly podcast called Deep Dive ( and I write a weekly email newsletter that contains some quick thoughts + links to interesting things (

PS: Some of the links in this description are affiliate links that I get a kickback from

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